Category:109 Measurement and Payment - Revision history

Hoskir at 18:23, 12 December 2024

2024-12-12T18:23:57Z

← Older revision		Revision as of 13:23, 12 December 2024
Line 490:		Line 490:
	See [[:Category:403 Asphaltic Concrete Pavement\|EPG 403 Asphaltic Concrete Pavement]] for guidance on AC price index adjustments.		See [[:Category:403 Asphaltic Concrete Pavement\|EPG 403 Asphaltic Concrete Pavement]] for guidance on AC price index adjustments.

	[[Category:~~100 General~~]]		[[Category:100_GENERAL]]

Hoskir: /* 109.12.2 Change Order Approval */ updated per RR3959

2024-11-27T19:59:10Z

109.12.2 Change Order Approval: updated per RR3959

← Older revision		Revision as of 14:59, 27 November 2024
Line 393:		Line 393:
	===109.12.2 Change Order Approval===		===109.12.2 Change Order Approval===

	'''Preview for Sequence 3, 4 or 5 Change Orders.''' All draft Major change orders shall be submitted to the to the Construction Liaison Engineer for initial review prior to submitting to the contractor. Likewise, all district level change orders shall be sent to the DCE prior to submitting to the contractor. This is only considered initial approval, change orders sent to the contractor should not contain any MoDOT approval signatures. MoDOT approval and signing shall occur after the contractor digitally signs the change order.		'''Preview for Sequence 3, 4 or 5 Change Orders.''' All draft Major change orders shall be submitted to the to the Construction Liaison Engineer for initial review prior to submitting to the contractor. Likewise, all district level change orders shall be sent to the DCE prior to submitting to the contractor. This is only considered initial approval, change orders sent to the contractor should not contain any MoDOT approval signatures. MoDOT approval and signing shall occur after the contractor digitally signs the change order.

	Following any required previews, the RE will submit the completed change order to the contractor as an attachment to an email. The contractor’s signature should be requested on all change ~~order~~. If the contractor refuses to sign a change order, their refusal should be documented and disclosed to any subsequent approvers (i.e., district or division level approvers). If the decision is made to execute the change order without the contractor’s signature, all other approval signatures will be applied, and the executed change order will be sent back to the contractor as a directive to proceed with the change in work. If the unsigned change order includes new contingent item work, and no contract price or fixed price exists, payment for that portion of the work will need to be designated force account.		Following any required previews, the RE will submit the completed change order to the contractor as an attachment to an email. The contractor’s signature should be requested on all change orders. If the contractor refuses to sign a change order, their refusal should be documented and disclosed to any subsequent approvers (i.e., district or division level approvers). If the decision is made to execute the change order without the contractor’s signature, all other approval signatures will be applied, and the executed change order will be sent back to the contractor as a directive to proceed with the change in work. If the unsigned change order includes new contingent item work, and no contract price or fixed price exists, payment for that portion of the work will need to be designated force account. The RE should add an informational note to the contractor signature line documenting the contractor’s refusal to sign, stating the change order has been executed by the Commission, and stating the contractor has been directed to proceed with the change.

	Once the digitally signed change order is returned from the contractor, the RE shall upload it to eProjects, sign, and then approve in AWP. For change orders that require district level or higher approval, the RE will then send an email to the District Construction Engineer with a direct link to the change order, along with a link to any supporting documentation. If the change order requires division level approval, the RE should also copy the Construction Liaison Engineer. After approval has been completed at the district level, the DCE will forward the email on to the Construction Liaison Engineer if division level approval is required. The highest-level approver will reply to the RE confirming that the pdf is signed and the change order is approved in AWP. For PODI projects that are designated for change order review by FHWA, the highest-level approver will forward the email on to the appropriate FHWA Transportation Engineer and copy the RE. The FHWA Transportation Engineer will reply to all when approved.		Contractor disclaimers (i.e., notes, special terms, or conditions to signing) that are added to the returned change order by the contractor should not be allowed. If the contractor requests to add terms to the agreement, and those terms are deemed acceptable to MoDOT, the RE should revise the change order and add the terms to the explanation/description field. Likewise, the RE should not type additional contract terms or disclaimers on the change order form (outside of the proper field). However, non-contractual informational notes/comments can be added at the RE’s discretion (see previous paragraph for an example).

			Once the digitally signed change order is returned from the contractor, the RE shall upload it to eProjects, sign, and then approve in AWP. For change orders that require district level or higher approval, the RE will then send an email to the District Construction Engineer with a direct link to the change order, along with a link to any supporting documentation. If the change order requires division level approval, the RE should also copy the Construction Liaison Engineer. After approval has been completed at the district level, the DCE will forward the email on to the Construction Liaison Engineer if division level approval is required. The highest-level approver will reply to the RE confirming that the pdf is signed and the change order is approved in AWP. For PODI projects that are designated for change order review by FHWA, the highest-level approver will forward the email on to the appropriate FHWA Transportation Engineer and copy the RE. The FHWA Transportation Engineer will reply to all when approved.

	===109.12.3 Time Adjustment Change Orders===		===109.12.3 Time Adjustment Change Orders===

Hoskir at 20:40, 26 November 2024

2024-11-26T20:40:37Z

← Older revision		Revision as of 15:40, 26 November 2024
Line 487:		Line 487:

	See [[:Category:403 Asphaltic Concrete Pavement\|EPG 403 Asphaltic Concrete Pavement]] for guidance on AC price index adjustments.		See [[:Category:403 Asphaltic Concrete Pavement\|EPG 403 Asphaltic Concrete Pavement]] for guidance on AC price index adjustments.

			[[Category:100 General]]

Hoskir: /* 109.12.1 Change Order Preparation */ removed C06 link per RR3958

2024-11-19T18:52:31Z

109.12.1 Change Order Preparation: removed C06 link per RR3958

← Older revision		Revision as of 13:52, 19 November 2024
Line 316:		Line 316:
	::* [https://epg.modot.org/forms/CM/AWP_CO_4ChangeOrderValueEngineering.doc AWP CO 4 Change Order Value Engineering]		::* [https://epg.modot.org/forms/CM/AWP_CO_4ChangeOrderValueEngineering.doc AWP CO 4 Change Order Value Engineering]
	::* [https://epg.modot.org/forms/CM/AWP_CO_5ChangeOrderNoCostContractModification.doc AWP CO 5 Change Order, No Cost Contract Modification]		::* [https://epg.modot.org/forms/CM/AWP_CO_5ChangeOrderNoCostContractModification.doc AWP CO 5 Change Order, No Cost Contract Modification]
	~~::* [https://epg.modot.org/forms/CM/AWP_CO_6ChangeOrderMobilizationAndContractBond.doc AWP CO 6 Change Order, Mobilization and Contract Bond]~~
	::* [https://epg.modot.org/forms/CM/AWP_CO_7ChangeOrderApproval.doc AWP CO 7 Change Order Approval]		::* [https://epg.modot.org/forms/CM/AWP_CO_7ChangeOrderApproval.doc AWP CO 7 Change Order Approval]
	::* [https://epg.modot.org/forms/CM/AWP_CO_Change_Order_Codes.doc AWP CO Change Order Codes]		::* [https://epg.modot.org/forms/CM/AWP_CO_Change_Order_Codes.doc AWP CO Change Order Codes]

Hoskir: /* 109.11 Compensation for Project Delays (for Sec 109.11) */

2024-11-19T18:49:38Z

109.11 Compensation for Project Delays (for Sec 109.11)

← Older revision		Revision as of 13:49, 19 November 2024
Line 251:		Line 251:
	==109.11 Compensation for Project Delays (for [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 109.11])==		==109.11 Compensation for Project Delays (for [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 109.11])==

	Sec 109.11 designates the conditions for which compensation may be appropriate to cover the cost of a project delay. Review the specification and refer any questions to the ~~[http://sp/sites/cm/Pages/default.aspx~~ Construction and Materials] Division.		Sec 109.11 designates the conditions for which compensation may be appropriate to cover the cost of a project delay. Review the specification and refer any questions to the Construction and Materials Division.

	===109.11.1 Documentation of Delay Costs===		===109.11.1 Documentation of Delay Costs===

Hoskir: /* 109.10 Contract Assignment Process - Contract Reassignment to a New Contractor (for Sec 109.10) */

2024-11-19T18:47:50Z

109.10 Contract Assignment Process - Contract Reassignment to a New Contractor (for Sec 109.10)

← Older revision		Revision as of 13:47, 19 November 2024
Line 243:		Line 243:
	==109.10 Contract Assignment Process - Contract Reassignment to a New Contractor (for [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 109.10])==		==109.10 Contract Assignment Process - Contract Reassignment to a New Contractor (for [http://www.modot.org/business/standards_and_specs/SpecbookEPG.pdf#page=4 Sec 109.10])==

	The Missouri Highway and Transportation Commission (MHTC) and MoDOT advertise construction projects, open bids and award several hundred contracts each year. Typically, the awarded contractor performs the work, with subcontractors, through completion and the contract is closed out. Sometimes contractors may be purchased by other contractors, may have taken on too much work, or decide for other reasons not to finish a contract they were awarded, and then wish to make an arrangement with another contractor to complete the project(s) under the same contract conditions. MoDOT has prepared for this slight possibility with a process for transferring the contract to a new prime contractor by reassigning the contract through an “Assignment Agreement”, subject to consent and approval by the MHTC. ~~[http://sp/sites/cc/Pages/default.aspx~~ Chief Counsel's Office] has created [[153.7 Construction and Materials\|template assignment agreements for the typical scenarios]]. ~~[http://sp/sites/cm/Pages/default.aspx~~ The Construction and Materials Division] is responsible for working with the contractors to process the assignment agreement allowing the new contractor to work on the project and collect payment from MoDOT.		The Missouri Highway and Transportation Commission (MHTC) and MoDOT advertise construction projects, open bids and award several hundred contracts each year. Typically, the awarded contractor performs the work, with subcontractors, through completion and the contract is closed out. Sometimes contractors may be purchased by other contractors, may have taken on too much work, or decide for other reasons not to finish a contract they were awarded, and then wish to make an arrangement with another contractor to complete the project(s) under the same contract conditions. MoDOT has prepared for this slight possibility with a process for transferring the contract to a new prime contractor by reassigning the contract through an “Assignment Agreement”, subject to consent and approval by the MHTC. Chief Counsel's Office has created [[153.7 Construction and Materials\|template assignment agreements for the typical scenarios]]. The Construction and Materials Division is responsible for working with the contractors to process the assignment agreement allowing the new contractor to work on the project and collect payment from MoDOT.

	Although the original contract remains in place, the assignment agreement assigns responsibilities for completing the contract to the new contractor. MoDOT does not pay any additional compensation to the contractor when agreeing to an assignment, nor does either contractor pay MoDOT any compensation for the transfer. The original contractor (assignor) and the new contractor (assignee) have their own agreement regarding this transaction which sometimes includes transferring other assets from one contractor to the other. MoDOT is only concerned with continuing surety protection while the work is still active and completing the contract on time and within budget. MoDOT and the MHTC could object to a transfer, but the likely outcome is a situation where the original prime contractor has been purchased, has no assets remaining and their surety would have to be engaged to complete the work. Therefore, consenting to the assignment is generally in the best interest of all involved parties and likely the best way to get work completed in these situations.		Although the original contract remains in place, the assignment agreement assigns responsibilities for completing the contract to the new contractor. MoDOT does not pay any additional compensation to the contractor when agreeing to an assignment, nor does either contractor pay MoDOT any compensation for the transfer. The original contractor (assignor) and the new contractor (assignee) have their own agreement regarding this transaction which sometimes includes transferring other assets from one contractor to the other. MoDOT is only concerned with continuing surety protection while the work is still active and completing the contract on time and within budget. MoDOT and the MHTC could object to a transfer, but the likely outcome is a situation where the original prime contractor has been purchased, has no assets remaining and their surety would have to be engaged to complete the work. Therefore, consenting to the assignment is generally in the best interest of all involved parties and likely the best way to get work completed in these situations.

Hoskir: /* 109.6 Method of Payment (for Sec 109.6) */ removed sharepoint link and update biditem listing link

2024-11-19T18:42:46Z

109.6 Method of Payment (for Sec 109.6): removed sharepoint link and update biditem listing link

← Older revision		Revision as of 13:42, 19 November 2024
Line 152:		Line 152:
	:Provide equitable payment. If work remains to be done (for example, patching the tie holes in concrete) allowance for the appropriate pay item should be reduced. The reduction should be the amount estimated as the cost of completing the work. Make allowance in full for all completed items.		:Provide equitable payment. If work remains to be done (for example, patching the tie holes in concrete) allowance for the appropriate pay item should be reduced. The reduction should be the amount estimated as the cost of completing the work. Make allowance in full for all completed items.

	:Items to be paid for by ~~[http://sp/sites/tp/Pages/default.aspx~~ Planning] in connection with weight station complexes are to be included on the regular Engineer's Payment Estimate. At conclusion of this work, a certification is to be submitted with the estimate stating that the scales and material used met specification requirements.		:Items to be paid for by Planning in connection with weight station complexes are to be included on the regular Engineer's Payment Estimate. At conclusion of this work, a certification is to be submitted with the estimate stating that the scales and material used met specification requirements.

	:[~~http~~://www.modot.~~mo.gov/business/contractor_resources~~/~~biditemslisting.htm~~ Bid items] not covered in the bid item master list will be indicated in the description block by the term "Miscellaneous" and supplemental number. The resident engineer may insert an abbreviated description using AWP.		:[https://www.modot.org/bid-items-listing Bid items] not covered in the bid item master list will be indicated in the description block by the term "Miscellaneous" and supplemental number. The resident engineer may insert an abbreviated description using AWP.

	:Engineer's Payment Estimates should be submitted for liquidated damages even when no pay items are listed. Such estimates indicate a negative amount due the contractor; accordingly, no payment can be made and no further action is taken.		:Engineer's Payment Estimates should be submitted for liquidated damages even when no pay items are listed. Such estimates indicate a negative amount due the contractor; accordingly, no payment can be made and no further action is taken.

Hoskir: /* 109.5.2 Daily Force Account Record, Equipment and Materials Account */ removed sharepoint link

2024-11-19T18:40:35Z

109.5.2 Daily Force Account Record, Equipment and Materials Account: removed sharepoint link

← Older revision		Revision as of 13:40, 19 November 2024
Line 109:		Line 109:
	'''Rental rates on file with the Commission''' are the rates contained in [https://app.equipmentwatch.com/search/by-manufacturer ''Rental Rate Blue Book''] for construction equipment. [[media:Equipment Rental Rates from the Blue Book.doc\|Equipment Rental Rates from the Blue Book]] [[image:bulldozer.jpg\|20px]] For contractor-owned equipment, apply the Model Year and Region adjustments, then divide the monthly rate by 176 hours to obtain the FHWA approved hourly rate. The listed estimated operating cost per hour is also applied for the time the machine is in use.		'''Rental rates on file with the Commission''' are the rates contained in [https://app.equipmentwatch.com/search/by-manufacturer ''Rental Rate Blue Book''] for construction equipment. [[media:Equipment Rental Rates from the Blue Book.doc\|Equipment Rental Rates from the Blue Book]] [[image:bulldozer.jpg\|20px]] For contractor-owned equipment, apply the Model Year and Region adjustments, then divide the monthly rate by 176 hours to obtain the FHWA approved hourly rate. The listed estimated operating cost per hour is also applied for the time the machine is in use.

	In all other cases, the resident engineer should negotiate rental rates with the contractor, subject to approval by the district. Sec. 109.5.4 states, "In no case shall the rental rates exceed those of established distributors or equipment rental agencies.” Proposed rates for contractor owned equipment may not exceed the rate determined by the above paragraph or the rate charged locally by equipment rental companies, whichever is lower. If special cases indicate that higher rates may be justified, send the proposed rates to ~~[http://sp/sites/cm/Pages/default.aspx~~ Construction & Materials] with the district's recommendation and data to support the proposed rates for division review.		In all other cases, the resident engineer should negotiate rental rates with the contractor, subject to approval by the district. Sec. 109.5.4 states, "In no case shall the rental rates exceed those of established distributors or equipment rental agencies.” Proposed rates for contractor owned equipment may not exceed the rate determined by the above paragraph or the rate charged locally by equipment rental companies, whichever is lower. If special cases indicate that higher rates may be justified, send the proposed rates to Construction & Materials with the district's recommendation and data to support the proposed rates for division review.

	Contractor's proposed rates shall be submitted to the resident engineer in writing. The proposal shall state whether the rate includes fuel and lubricants. After district concurrence, the resident engineer shall grant approval in writing. The written proposal and approval make up the agreement. Send both letters to the district with the [https://epg.modot.org/forms/CM/Force_Account_Spreadsheet.xlsx Force Account Spreadsheet] of the Daily Force Account Record, Summary of Costs after the work is done.		Contractor's proposed rates shall be submitted to the resident engineer in writing. The proposal shall state whether the rate includes fuel and lubricants. After district concurrence, the resident engineer shall grant approval in writing. The written proposal and approval make up the agreement. Send both letters to the district with the [https://epg.modot.org/forms/CM/Force_Account_Spreadsheet.xlsx Force Account Spreadsheet] of the Daily Force Account Record, Summary of Costs after the work is done.

Hoskir: /* 109.1 Measurement of Quantities (for Sec 109.1) */

2024-11-19T18:38:21Z

109.1 Measurement of Quantities (for Sec 109.1)

← Older revision		Revision as of 13:38, 19 November 2024
Line 32:		Line 32:
	\|[https://epg.modot.org/forms/CM/AWP_CO_5ChangeOrderNoCostContractModification.doc Change Order, No Cost Contract Modification]		\|[https://epg.modot.org/forms/CM/AWP_CO_5ChangeOrderNoCostContractModification.doc Change Order, No Cost Contract Modification]
	\|-		\|-
	\|[https://epg.modot.org/forms/CM/AWP_CO_Milestones.~~docMilestones~~]		\|[https://epg.modot.org/forms/CM/AWP_CO_Milestones.doc Milestones]
	\|-		\|-
	\|<center>'''Quick Reference Guide to assist in the AWP payment estimate process:'''</center>		\|<center>'''Quick Reference Guide to assist in the AWP payment estimate process:'''</center>

Hoskir: /* 109.1 Measurement of Quantities (for Sec 109.1) */ updated per RR3958

2024-11-19T18:37:37Z

109.1 Measurement of Quantities (for Sec 109.1): updated per RR3958

← Older revision		Revision as of 13:37, 19 November 2024
Line 20:		Line 20:
	\|<center>'''Quick Reference Guides to assist in the AWP change order process:'''</center>		\|<center>'''Quick Reference Guides to assist in the AWP change order process:'''</center>
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#Change Order Reports\|~~Change Order Reports]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Change_Order_Reports.doc Change Order Reports]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#Change Order Overview\|~~Change Order Overview]]		\|[https://epg.modot.org/forms/CM/AWP_CO_1ChangeOrderOverview.doc Change Order Overview]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#Change Order Codes\|Change~~ Order Codes]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Change_Order_Codes.docChange Order Codes]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO 6\|~~Change ~~Orders – Mobilization and Contract Bond]~~]		\|[https://epg.modot.org/forms/CM/AWP_CO_3ChangeOrderTimeExtension.doc Change Order Time Extension]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO 3\|~~Change Order ~~Time Extension]~~]		\|[https://epg.modot.org/forms/CM/AWP_CO_4ChangeOrderValueEngineering.doc Change Order Value Engineering]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO 4\|~~Change Order ~~Value Engineering]~~]		\|[https://epg.modot.org/forms/CM/AWP_CO_5ChangeOrderNoCostContractModification.doc Change Order, No Cost Contract Modification]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO 5\|Change Order, No Cost Contract Modification]]~~		\|[https://epg.modot.org/forms/CM/AWP_CO_Milestones.docMilestones]
	\|-
	~~\|[[:Category:101 Standard Forms#CO Milestones\|Milestones]~~]
	\|-		\|-
	\|<center>'''Quick Reference Guide to assist in the AWP payment estimate process:'''</center>		\|<center>'''Quick Reference Guide to assist in the AWP payment estimate process:'''</center>
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#CO Contract Adjustments\|~~Contract Adjustments]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Contract_Adjustments.doc Contract Adjustments]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO Estimate\|~~Contractor Pay Estimates]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Estimate.doc Contractor Pay Estimates]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#AWP CO Item Adjustments\|~~Line Item Adjustments]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Item_Adjustments.doc Line Item Adjustments]
	\|-		\|-
	\|[[:~~Category:101 Standard Forms#CO Construction Stockpiles\|~~Stockpiled Materials]]		\|[https://epg.modot.org/forms/CM/AWP_CO_Construction_Stockpiles.doc Stockpiled Materials]
	\|}		\|}